Job Details

University of Colorado Anschutz Medical Campus

PMCC Business Services Coordinator
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Position Number: 5617942
Location: Aurora, CO
Position Type: Business and Financial Management

PMCC Business Services Coordinator - 34810 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Peer Mentored Care Collaborative

Job Title: PMCC Business Services Coordinator

Position #: 00823585 – Requisition #:34810

Job Summary:

The Peer Mentored Care Collaborative (PMCC) is a department within the CU School of Medicine. PMCC is dedicated to increasing everyone's capacity to manage complex health issues by using technology to bring professionals from all disciplines in healthcare together to share knowledge, experiences, and viewpoints. The PMCC Business Services Coordinator will be responsible for general administrative and procurement management of the unit's activities. This position will provide customer service and administrative support for the unit, as well as interface with the Procurement Service Center and other University Services. The Business Services Coordinator will be part of a fast-paced workplace and diverse multidisciplinary team, requiring effective communication skills and a desire to learn continually. Additional responsibilities will include providing administrative and organizational assistance to development teams and partners associated with the larger PMCC initiative.

The Business Services Coordinator will be responsible for providing professional support to PMCC leadership and various components of daily operations with minimal supervision.

Key Responsibilities:

Project Coordination (20%):

Independently coordinates all aspects of program events when needed.
Meets regularly with internal stakeholders to define objectives and update on objective execution.
Oversee all aspects of procurement operations of the Program Center.
Calendar management for program leadership, program events, and travel.
Ensure that all projects are executed within budget with minimal supervision and prepare budget reports for leadership.

Finance and Procurement Support (30%):

Assist the Business Service and Fiscal Manager with various tasks related to grants and reporting.
Verify expenditures; ensure documentation and charges are appropriate and allowable per award notice.
Create various reports for Fiscal Manager and other stakeholders using Excel, Concur, and CU Marketplace.
Prepare and monitor employee procurement cards and travel reimbursement expenses and reports; analyze expenditures for compliance with University policy and avoid cardholder violations.
Prepare and monitor procurement transactions; including but not limited to purchase orders, payment vouchers, non-employee reimbursements/travel/honoraria, and subcontract purchase orders.
Act as delegate for PMCC cardholders to help create monthly Concur expense reports, reallocating charges to appropriate speed type and general ledger account code, attaching appropriate documentation, and working with cardholders to submit promptly.
Monitor procurement card expenses and prepare monthly expense reports, as well as conducting procurement and travel arrangements involving the CU Procurement and CU Travel credit cards.
Entering and executing purchase orders, amending/renewing contracts monitoring end dates and balances for open contracts, and tracking order status and invoice processing through CU Marketplace.
Ensure the propriety of all transactions per all State, and University rules and regulations.
Gather all required documentation for procurement contracts including risk assessment results, quotes, SOWs, and any required HIPAA agreements.
Oversees components of financial and procurement responsibilities with minimal supervision.
Tracks data and compiles reports needed for various funding efforts, compliance, and extension; and maintains internal tracking and deadlines for submissions.
Executes operational procurement for the organization, including but not limited to, arranging and reconciling travel for everyone in the unit and external partners, procurement contracts, purchase orders, and expenses.

Other Duties Assigned (50%):

Oversees program logistics which include: scheduling facilities, such as class or conference rooms, by determining the eligibility of the event and group; planning events by writing specific orders and compiling operating expense data, arranging the logistics and equipment, selecting menus and caterers, designing decorations, scheduling the site, locating selected presenters, setting reservation deadlines, and making transportation and lodging arrangements for participants; create and sign correspondence without prior instructions where the content varies based on the nature of issue being addressed.
Providing financial, operational, and administrative support for PMCC leadership.
Responsible for release of official information or documents that are legally confidential depending on the reason, requestor, and document requested.
Submits timecards from My.Leave to PeopleSoft CUTime (HRMS) and My.Leave training for new employees.
Manage ECHO's Connect Learning Management Platform vendor contracts including development, hosting, penetration tests, and assist with risk assessments.
Help coordinate License Agreement execution between Connect tenants and the CU Innovations office.
Assist with onboarding new tenants and other administrative tasks as assigned.
Proofread and edit documents and presentations to ensure information is well organized, quantitative and qualitative data are current, and backup detail is readily accessible promptly. Anticipate the data needs for presentations, compiling data, and developing graphics ahead of deadlines.
Coordinate and staff executive-level standing meeting(s), including compiling agendas, taking minutes, handling related correspondence and communications, ranging from individual emails and memos to campus-wide email distributions, or composing minutes for the official record.
Track equipment inventory and make sure teammates have the necessary equipment and software.
Administrative support to leadership including calendar management, registering them for conferences or events, and handling all their travel arrangements and travel reporting.
This position is of a hybrid work nature; the employee will need to come into the office 1-2x per month to maintain equipment stores, receive shipments, process incoming mail, deposit incoming checks at the Bursar's Office, and support in-person meeting needs.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected, and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care, and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Bachelor's degree in business administration, management, accounting, communications, or a related field.
1 year of experience providing operational and process support to a professional office.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

2 years of experience providing operational and process support to a professional office.
2 years of experience working at a higher education institution with knowledge of information systems and financial applications
Familiar with CU procurement and accounting software such as PeopleSoft, My.Leave, Marketplace, and Concur systems;
Data management experience including tracking, compiling, and generating reports.
At least 2 years of experience working with Microsoft Office Suite.

Knowledge, Skills and Abilities:

Knowledge of Financial, Administrative, and Procurement Regulations and Procedures, and understanding of Accounting Principles and Practices.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Attention to detail.
Demonstrated commitment and ability to advance diversity and inclusion.
Proficient skills in Microsoft Office applications, especially Word and Excel.
Excellent organizational skills and ability to assist with multiple projects.
Self-motivated and able to work independently in an outcomesbased work culture as well as contributing to the work of a team.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Kathryn Michel Kathryn.Michel@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by September 23, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $55,975 to $71,201.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21827 - SOM-DEAN DO CLIN AFF PMCC HR

Schedule: Full-time

Posting Date: Sep 6, 2024

Unposting Date: Ongoing Posting Contact Name: Kathryn Michel Posting Contact Email: Kathryn.Michel@cuanschutz.edu Position Number: 00823585